Gear management
Track your gear, build every shoot's list, and bill it.
A free gear tracker for freelancers and owner-operators: keep your kit in one library, put it on a project in a few taps, share the list with your crew, and send it to the invoice when the job is done.
One gear library for everything you own.
Add each camera, lens, light, mic, and case once. Aestro keeps the details you need when you quote, pack, and bill.
- The details that matterName, category, quantity, day rate, week rate, replacement value, description, and serial number.
- Categories that fit your workCamera, Lenses, Lighting, Grip, Electric, Audio, Modifiers, and more, with photography categories for photographers.
- Bring your spreadsheetImport gear CSV moves an existing inventory in one step, from a template you can download.
- Packages and kitsSave the sets you always take together and add them to a job in one go.
A gear list for every shoot.
Each project has its own gear lists. Build one from your library, a saved list, or a past project, and add outside gear from rental houses or collaborators so the list covers the whole job.
- Who brings whatGive each list a department and a responsible person, and keep several lists on one project.
- Share without your ratesShare the project as a link that shows people and gear lists, with rates, billing, and private notes left out.
- Print and reviseExport a PDF of the list, and save a dated revision each time it changes.
- Know what's outSee which items are handed off or still with someone, and record returns when they come back.
Read how to build a gear list for a shoot for a worked example.
Your gear list becomes the invoice.
Set a list to your rental income and choose which invoice it's billed on. The gear appears as an Equipment rental section with quantities, days, and rates, or as one flat gear rate if you prefer. No retyping, no missed items.
Pricing your kit for the first time? Read how to charge a kit fee, or make a quick invoice with the free film invoice generator.
Rent your gear out, too.
Choose which items to list publicly and Aestro gives you a rental request page where productions pick dates and gear and send you a request. See how gear rental works in Aestro.
Questions
What is film gear management software?
A place to keep track of the equipment you own: what it is, what it's worth, what you charge for it, which job it's on, and who has it. Aestro does that inside the same workspace as your projects and invoices, so gear on a job can be billed without retyping it.
Is Aestro's gear tracker free?
Yes. The gear library, gear lists, sharing, and billing gear on invoices are part of the free plan.
Can I import my existing gear spreadsheet?
Yes. Import gear CSV brings in name, category, description, quantity, day rate, week rate, and replacement value. There's a template to download.
Can I track serial numbers and replacement value?
Yes. Each item can have a serial number, a replacement value, a day rate, and a week rate, along with its category and quantity.
Is it only for film crews?
No. Photographers, audio engineers, event crews, and anyone who owns kit use it. Categories adapt to the work, and you can add your own items however you organize them.
Can clients or productions request my gear?
Yes. Your public rental request page lists the gear you choose to show, and visitors pick dates and items and send you a request. See the gear rental page for details.